What do we mean by digital contract management?
Digital contract management is a systematic, process-driven software solution for creating, processing, monitoring and evaluating contracts.
It usually also contains further functions for the administration of objects and suppliers and their evaluations. By summarizing all relevant contract data and facts in a contract database, the basis for the necessary contract transparency in the company is ensured.
This management process is supported by our software solution "DOCM" Digital Object and Contract Management" in the following areas
- Creation of contracts by company-compliant providing of contract templates
- Search for keywords and text elements using the search options provided by SharePoint
- Manage or structure contracts in contract groups and contract types
- Graphical evaluation of costs and revenues according to divisions / companies or departments
- Automatic timely e-mail notification before reaching the specified contract deadlines
- Cost reduction due to efficient process-compliant working method
supported.
More about the topic
With a DOCM organization overview, you can easily get a quick overview. You can also create a company overview according to other criteria such as country locations, etc.
Do you need a quick overview of the current turnover with your suppliers? On the basis of a contract value evaluation / analysis over the specified contract period of the recorded individual contracts, the SharePoint solution DOCM allows you to provide this information at any time without large evaluations with a mouse click.
According to the Gartner Group, 60% of all supplier contracts automatically renew without the buyer's knowledge, mainly because the buyer fails to terminate the contract.
Contract risks are only risks if they have not been evaluated and made manageable by an action plan to be taken. However, if this risk assessment is only a one-off process, i.e. these risks do not remain in focus through regular audits, then you cannot benefit from your previous assessment.
Contract management refers to all activities that deal with the development / design, administration, adaptation, processing and updating of all contracts of a company. The DOCM SharePoint solution supports the user in the activities and tasks defined above.
A modern contract management should guarantee a centralization of all company contracts for all relevant groups with regard to the completeness of the information and its evaluation. It should guarantee the confidentiality of the information related to the company parts / departments.
Every company department (purchasing, controlling and legal department, etc.) needs a different view of the data of a contract and its evaluation.
The contractual framework is structured in individual, framework and consortium or project contracts. Individual contracts are concluded for a specific contract object; they can be concluded for a limited or unlimited period. An outline agreement is a scheduling agreement that defines the terms of delivery between the supplier and the customer. Consortium or project contracts are concluded for the realization of larger projects, usually construction or infrastructure measures.