What are the requirements for a modern contract management system?
- Digitization and centralization of all corporate contracts in a central relational database
- Providing a database for process-controlled contract and deadline management through defined contract metadata
- Monitoring of all contract deadlines with central deadline management for each mandant.
- Full transparency on all costs and revenues of managed contracts.
- Central management information system for your contracts and contract objects based on a contract database
- Integrated object and supplier management
- Management of different types of contracts, e.g. rental contracts, cleaning contracts, etc. as individual and framework contracts
- Securing the principle of dual control through approval workflow in the contract creation process
- Electronic resubmission of contract dates using deadline lists and e-mail notifications
- Integrated document management for all related documents of a contract
- Integrated keyword search in all documents (SharePoint functionality)
- Support of other company internal business processes
- Representation of contractual dependencies and relationships (Frame contract <- > Single contracts)
More about the topic
With a DOCM organization overview, you can easily get a quick overview. You can also create a company overview according to other criteria such as country locations, etc.
Do you need a quick overview of the current turnover with your suppliers? On the basis of a contract value evaluation / analysis over the specified contract period of the recorded individual contracts, the SharePoint solution DOCM allows you to provide this information at any time without large evaluations with a mouse click.
According to the Gartner Group, 60% of all supplier contracts automatically renew without the buyer's knowledge, mainly because the buyer fails to terminate the contract.
Contract risks are only risks if they have not been evaluated and made manageable by an action plan to be taken. However, if this risk assessment is only a one-off process, i.e. these risks do not remain in focus through regular audits, then you cannot benefit from your previous assessment.
Contract management refers to all activities that deal with the development / design, administration, adaptation, processing and updating of all contracts of a company. The DOCM SharePoint solution supports the user in the activities and tasks defined above.
Every company department (purchasing, controlling and legal department, etc.) needs a different view of the data of a contract and its evaluation.
The contractual framework is structured in individual, framework and consortium or project contracts. Individual contracts are concluded for a specific contract object; they can be concluded for a limited or unlimited period. An outline agreement is a scheduling agreement that defines the terms of delivery between the supplier and the customer. Consortium or project contracts are concluded for the realization of larger projects, usually construction or infrastructure measures.